A client portal that answers “how’s it going?” for you
Clients want updates. GCAid gives each client one secure link where they see their job’s progress, photos, videos, documents and invoices, in their own language.
No credit card required. Cancel anytime.
What your clients see
- Overall progress and each work area, with a check when an area is done.
- The photos and videos you choose to share.
- Their signed estimate, invoices and payment history.
- A message thread to reach your team directly.
Everything in one app
Estimates clients sign on their phone
Build an estimate from your price list, or describe the job by voice or start from a photo and let AI draft it for you to review. Offer options, then the client signs from a link.
Jobs, crew and calendar
Every signed estimate becomes a job. Schedule your crew, send appointment reminders and an “On my way” message, and track timesheets.
Work areas with photos and video
Break a job into areas like kitchen, bath or panel, each with its own progress, photos and short videos. The overall percentage calculates itself.
Invoices and getting paid
Turn a job into an invoice in a tap, bill in phases with progress billing, track every payment, and send an itemized paid-in-full receipt with your logo.
A client portal
Clients follow progress, photos, documents and invoices from one secure link, with no app or password, and message your team directly.
English and Spanish
Run GCAid in English or Spanish. Client-facing documents and messages go out in each client’s own language.
Online booking for your website
Add a booking button to your website. Clients request a time, and days you block on your calendar close automatically.
QuickBooks Online
Connect QuickBooks Online and invoices sync. Not connected? Export a file that QuickBooks imports directly.
How it works
- Set up your company profile once: logo, address, license info and payment methods fill in on every document.
- Send an estimate. Your client reviews and signs it from their phone.
- Run the job: schedule the crew, post progress photos, add any approved extra work.
- Invoice and get paid, then send a receipt that shows every payment and all the work done.
One straightforward plan
- $89.99/month per company, or $85.99/month billed yearly
- One user included, with all core contractor tools
- Extra team members: $16.99/month each
- AI Assist and Bid Desk are optional and billed by usage
- 7-day free trial, no credit card required
No credit card required. Cancel anytime.
Common questions
Does my client need to download an app?
No. The portal opens from a secure link in any phone or computer browser, with no password to remember.
Can I choose which photos the client sees?
Yes. Every photo and video has a switch for whether it shows in the client’s portal.
Is this only for bigger crews, or does it work if it’s just me?
It flexes both ways. A one-person operation gets the same estimating, invoicing, and client portal tools as a company with a full crew. You only add team members, and pay for their seats, when you actually need to.
I already use QuickBooks for my books. Does this replace that?
No, GCAid isn’t accounting software. It handles estimating, job tracking, invoicing, and client communication. Connect your QuickBooks Online account and invoices sync automatically; if you’re not connected, a one-click export from your Invoices tab still drops cleanly into QuickBooks Online’s own import screen. Either way, nothing gets re-keyed by hand.
Who is responsible for my estimates and invoices?
You are. GCAid gives you professional, editable templates that fill in from your company profile. They are still your documents, and you can add or remove any wording to match your state’s requirements. GCAid does not prepare contracts.
GCAid for your trade
- Software for electricians who would rather be on the job
- Software for plumbers: quote it, do it, get paid
- HVAC contractor software for installs and service calls
- Roofing software that keeps big jobs and payments on track
- Software for general contractors and remodelers
- Software for landscaping and hardscape contractors